Executive assistant / project manager
Position: Executive Assistant & Onboarding / Project ManagerLocation: Remote (
Must work between 9AM – 6PM EST)Compensation: $45,
000–$52,000/year
About
the Role:A fast-gr
owing digital marketing company is looking for a highly organized, communicative, and proactive operations assistant. This hybrid role combines executive assistance, client onboarding, and project management to support leadership and keep the company running efficiently as it scales.
Role
O
verview:You’ll be
the operational backbone—supporting the owner directly, ensuring smooth onboarding for new clients, and managing task flow and deadlines across multiple departments. This role requires attention to detail, excellent communication skills, and the ability to keep things moving across internal teams.
✅ Respon
s
ibilities:Executive
- Assistant to Owner:Manage th
- e owner’s daily schedule and task listProvide c
- lear summaries of team updates, client statuses, and project progressFollow up
- with team members to ensure tasks are completed on timeClient On
- boarding Manager:Set up ne
- w clients in internal systems (passwords, access, documentation)Manage on
- boarding checklists across SEO, GMB, social media, and webEnsure sm
- ooth and timely handoff between sales and delivery teamsProject M
- anager:Track pro
- gress of active projects across multiple departmentsEnsure ta
- sks are prioritized correctly and deadlines are metKeep team
- members accountable and escalate issues as neededUse tools
- like Trello and Microsoft Teams to manage workflows and team updates Ideal
- Candidate:Backgroun
- d in business administration, agency operations, or project coordinationException
- al organizational and communication skillsComfortab
- le using digital tools and managing client informationAble to t
- ranslate technical details into clear updates for non-technical clientsConfident
- in managing people, timelines, and expectationsTech stac
- k familiarity preferred: Gmail, Microsoft Teams, Trello, LastPass, SEMrush Hours
- & Terms:Schedule:
- Monday–Friday, 9:00AM–6:00PM ESTCompensat
- ion: $45,000–$52,000/yearType: Lon
- g-term position with growth potential
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