Hybrid Executive Assistant/Office Manager at AI Firm
A company that specializes in advanced AI code generation that enhances developer productivity and code quality is looking for an Executive Assistant/Office Manager for their office in San Francisco located near the Salesforce Tower. The office has 20 employees and the business is growing rapidly and is very well-funded. The role will support the CEO and the Head of Operations. The dress code is casual. The role is 4 days in office and 1 day working remotely.
About the Job:
Vet and prioritize the executives emails and draft responses
Manage relationships with key internal and external stakeholders
Attend meetings and take notes and follow up on action items
Planning and executing internal and external meetings and events
Prepare and edit correspondence, reports, and presentations
Handle confidential and sensitive information with discretion
Screen incoming phone calls delivering detailed, timely messages to the appropriate parties
Proactively manage daily calendar, identifying and mitigation potential conflicts
Keep the CEO on track
Schedule and prepare for meetings by organizing agendas
Coordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possible
Process expense reports
Assist with HR; send offer letters and onboard employees
Hire contractors
Run the office; order supplies and manage any repair issues
Ad hoc projects as needed
Limited off-hour availability via text
About You:
Minimum of 5 years of experience in a related support position
BA/BS from a college or university
Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
Dynamic and proactive comfortable in a fast-paced environment.
Polished, professional demeanor
Proactive go-getter; no task is too big or too small
Outstanding communication skills
Salary, Benefits (medical, dental, vision, basic plan paid 100% by company), Paid Vacation,
Hours: 9-5
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