Administrative Assistant - Temporary Remote
Description: ?? We are seeking a bright and energetic Part-Time Intern that has flexible work hours and who is comfortable taking on high-stake office and administrative responsibilities remotely and in our San Francisco office. ?? This individual will play a critical role in supporting the CEO, as well as providing general office and Marketing support. ?? The ideal candidate will be expected to resolve time sensitive issues with a high degree of precision while maintaining strong organizational, written and verbal communication skills. ?? Attention to detail and the ability to anticipate the needs of the CEO are a must. ?? You must be Self-starter who multi tasks with ease, be comfortable working with minimal guidance, able to prioritize under pressure and make rapid and effective judgment calls. ?? Responsibilities: Make the CEO more effective; manage business contacts, meeting scheduling, make phone calls, and complete professional and personal tasks as needed. ?? Manage travel and expenses, including coordinating travel arrangements and expenses with strong attention to detail for the CEO and other Executive team members. ?? Coordinate data entry, facilitate inbox management and scan sensitive documents to keep filing system organized. ?? Maintain aspects of office operations including ordering supplies. ?? Assist with office and company events related to team outings, board/investor meetings and other company related external events and conferences as needed. ?? Other duties may include booking conference rooms, ordering food, printing documents, coordinating interview schedules, shipping company material to conferences, liaising with building services, and greeting visitors. ?? Assist in other special projects with a focus on operational excellence and excellent customer service orientation.
Requirements: ?? Preferred 1-2 years office/administrative experience in a professional work environment ?? Proficiency in in Mac/Apple products, Word, Excel, PowerPoint and G-Suite (Google Docs & Calendar) required with the ability to adapt to new technologies quickly and efficiently ?? Knowledge of Salesforce, LinkedIn, Trello and Zoom a plus ?? Strong organizational, prioritization and time management skills ?? Superior interpersonal skills with excellent verbal and written communication ?? High level of integrity with the ability to maintain confidentiality and discretion in company matters of a sensitive nature ?? Travel planning experience ?? Interest in the financial services industry is a plus ?? Displays personal pride in work, always striving to do his/her best ?? Adaptable, independent and thrives under pressure
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