Executive Assistant for a Recruitment Company in the US (Home Based Part Time)

Job Description
The Executive Assistant will provide administrative, coordination and project support to the

Founder and President of the Company. The executive assistant plays an integral role ensuring

smooth operations and efficient client management contributing to the company's overall

success.

Essential Duties & Responsibilities
• You will be instrumental in the creation and building of internal office operations,

procedures, and other related activities to ensure continuous and efficient workflow.
• Prepare correspondence (includes handling of confidential information), establishing and

maintaining uniform correspondence procedures and protocol.
• Track and follow up on status of pending matters, monitors the process through to

completion.
• Create, maintain, and update various databases, extrapolating, analyzing, and presenting

data to assist executive with strategic decisions.
• Answer all incoming "general" e-mail and mail, screen telephone calls and document

detailed messages, providing a summary of the information as necessary.
• Processes contracts and proposals as appropriate, including entering them into the vendor

management system.
• Facilitates processing of purchase orders and payment of invoices for vendors.
• Create a variety of presentation materials
• Update and manage social media accounts. This will at times include posting companies

advertisements and monitoring responses.
• Provide operational support when President is creating social media content.
• Scheduling a variety of interviews and follow up meetings for Executive and team

members with external clients.
• Coordinating participation in events and/or conferences and issuing information and

invitations.
• Follow up on questions/issues and communicate with appropriate personnel to achieve

resolution.
• Assist with special projects and initiatives as needed, demonstrating flexibility and

adaptability.
• Handle sensitive information with discretion.

Skill Set
• 5+ years of experience in client-facing positions and/or customer service • Urgency to get interviews scheduled • Experience working with Executive/C-Suite • Ability to establish rapport • Solution oriented • Problem solver • Good communicator (no surprises) • Self driven/self-sufficient/ability to manage tasks efficiently

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