Part Time Remote Admin for Mechanical Project Management Firm

Company Overview

NOVA 1 LLC is a leading design-build mechanical contracting firm specializing in turnkey electrification project management. Our expertise lies in heat pump heating, air conditioning, domestic hot water (DHW), and ventilation systems. By combining value-engineered system design with extensive product knowledge, we deliver tailored, high-quality solutions that provide exceptional value to our clients.

Position: Part-Time Remote Administrative Assistant, approximately 10+ hours/week.

Job Description

NOVA 1 LLC is seeking a highly organized, detail-oriented experienced part-time remote Administrative Assistant to support our executive team. In this role, you will manage critical administrative tasks and ensure smooth operations, program reporting, online applications, insurance paperwork, and general administrative tasks. Must have some availability during normal business hours to collaborate with other staff but, other work hours are flexible.

Key Responsibilities
?? Organize and manage electronic documents, including contracts and reports.
?? Assist with completing and submitting online program applications.
?? Handle insurance paperwork and ensure compliance with requirements.
?? Support the executive team in managing various administrative and project-related tasks.

Qualifications
?? Proficiency in general computer operations and digital tools.
?? Experience with electronic document management systems.
?? Basic knowledge of spreadsheet software (e.g., Microsoft Excel or Google Sheets).
?? Excellent written and verbal communication skills.
?? Ability to work independently in a remote setting, with minimal supervision.
?? Strong organizational and time-management skills.

Why Join Us?
?? Flexible, remote part-time work schedule.
?? Supportive team environment focused on growth and success.

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