Virtual Assistant

Responsibilities: • Manage leadership team's personal calendar, work calendar and inbox • Manage founder’s correspondence, such as writing and editing emails, drafting memos and preparing communications on the founder’s behalf... • Book travel • Help organize fun team building events + offsite • Moderate Instagram Lives and other livestreams on social media • Act as gatekeeper and escalate relevant information to leadership team as needed • Manage meeting weekly team meetings (including agendas and minute-taking) • Help keep websites up to date (no coding experience required) • Some reporting • 40% of this role is personal assistant support for founder • Support Director of Operations and Customer Service lead with admin tasks • Send invoices • Help coordinate a move • Help organize asana tasks for leadership team Important: This form is required to be considered: Please complete the application and submit video via this link: https://zivamed.typeform.com/to/mkXHafEj Requirements • 2-3 years of relevant administrative experience • Ability to take initiative and work effectively with minimal supervision • Extreme attention to detail and ability to treat confidential information with appropriate discretion • Excellent written and verbal communication + interpersonal skills • Time management and ability to meet deadlines • Problem-solving and decision-making skills • Proficient in systems like G Suite, Microsoft Office, Asana project management, etc. • Must be self-motivated, detail-oriented and very organized • Flexible schedule -- role requires some evening/weekend work Nice to Have • Experience using a CRM (especially Infusionsoft/Keap) • Events management skills • Eye for graphic design and experience using Canva • Ability to and interest in managing Founder’s personal social media presences Job Type: Part-time Pay: From $15.00 per hour Expected hours: 20 – 25 per week Benefits: • 401(k) • Dental insurance • Flexible schedule • Health insurance • Paid time off • Tuition reimbursement Schedule: • 4 hour shift • Monday to Friday • Weekends as needed Supplemental pay types: • Bonus opportunities People with a criminal record are encouraged to apply Work Location: Remote

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