Executive Administrative Assistant
Company Description
River City Virtual Assistants provides managed virtual assistant services, with a specialization in administrative, marketing, and executive tasks. The company consists of US-based, college-educated assistants who are skilled in providing personalized support to clients. The company emphasizes building strong client-assistant relationships and providing consistent and... reliable assistance.
Role Description
THIS ROLE IS ONLY OPEN TO CANDIDATES IN VIRGINIA, TEXAS AND NORTH CAROLINA
As an Executive Virtual Assistant, your primary responsibility will be to provide comprehensive administrative and organizational support to high-level executives or professionals remotely. You will work closely with the executives to ensure their schedules are managed efficiently, communication is streamlined, and administrative tasks are handled effectively. Your role will involve handling sensitive information, making important decisions, and acting as a liaison between executives and other stakeholders.
Must be available to work 20 hours per week.
Applications must be submitted using the career tab on the RCVA website (https://rivercity-va.com)*
Responsibilities may include:
Schedule and calendar management: Coordinate and manage the executive's appointments, meetings, conferences, and travel arrangements, ensuring efficient use of time and prioritization of tasks.
Information management: Organize and maintain files, records, and confidential information, ensuring easy access and retrieval. Conduct research, compile data, and prepare reports or presentations as needed.
Project coordination: Assist in coordinating and monitoring ongoing projects, ensuring deadlines are met and progress is tracked. Collaborate with team members to gather necessary information and facilitate smooth project execution.
Relationship management: Build and maintain positive relationships with key stakeholders, including clients, partners, and employees. Coordinate meetings, prepare agendas, and take minutes when required.
Travel and logistics coordination: Make travel arrangements, including flights, accommodations, and transportation, ensuring smooth logistics for the executive's business trips. Prepare itineraries and provide necessary travel information.
Financial administration: Assist in managing financial matters, such as expense tracking, invoice processing, and budget monitoring. Liaise with the finance department and external vendors as needed.
Meeting support: Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and follow up on action items, ensuring effective communication and documentation.
Task delegation: Identify tasks that can be delegated to other team members or external service providers. Coordinate and monitor the completion of delegated tasks, ensuring timely and accurate execution.
Miscellaneous support: Provide general administrative support, such as drafting and proofreading documents, managing office supplies, and handling other ad hoc tasks as required.
Requirements:
Proven experience as an Executive Assistant or Virtual Assistant supporting high-level executives.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
Proficiency in using virtual communication tools, project management software, and other relevant software applications.
Discretion and confidentiality in handling sensitive information.
Strong attention to detail and problem-solving abilities.
Proactive and self-motivated, with the ability to work independently and meet deadlines.
Flexibility to accommodate different time zones.
Undergraduate degree required.
Applications must be submitted using the career tab on the RCVA website (https://rivercity-va.com)*
Note: The above job description is a general overview and may vary depending on the specific requirements and expectations of the hiring organization
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