Immediately Need Business Careers Operations Coordinator (Administrative Support Coordinator II) in Fullerton, CA
Job title: Business Careers Operations Coordinator (Administrative Support Coordinator II)
Company: California State University, Fullerton
Job description: Job Title
Business Careers Operations Coordinator
Classification
Administrative Support Coordinator II
AutoReqId
532270
Department
Dean College of Business and Economics
Sub-Division
College of Business and Economics
Salary Range
Classification Range $3,681 - $6,034 per month
(Hiring range depending on qualifications, not anticipated to exceed $3,681 - $4,269 per month)
Appointment Type
Ongoing
Time Base
Full Time
Work Schedule
Monday - Friday, 8:00 AM - 5:00 PM
About CSUF
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California's revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
Job Summary
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Business Careers Operations Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
The Business Careers Operations Coordinator leads the administrative functions for Cal State Fullerton's College of Business and Economics Career Services. With a comprehensive knowledge of university policies and procedures, the Business Careers Operations Coordinator is responsible for creating and processing D11s, invoices, purchase orders, check requests, travel requests and reimbursements, procurement card reconciliation, and tracking expenses and prepares reports. Additionally, the Business Careers Operations Coordinator oversees student assistant hiring, reception area, and supply ordering. Creates and runs reports in Handshake, provides system training and technical support to colleagues, students and Business Careers' partners. Analyzes procedural problems, troubleshoots issues, recommends, and evaluates proposed solutions, and communicates results. Regularly reviews and revises procedures and policies for Handshake and other platforms used by Business Careers.
With minimum supervision, coordinates day-to-day event planning and execution of administrative tasks, including creation of event registrations/event payment collections. Provides support to employers and students for the events, survey creation and distribution, and post-event analysis and recommendations. Leads the marketing efforts within the office, collaborates with internal staff, campus departments and partner universities in creating and distributing marketing materials, coordinates the promotion of career opportunities and events to students through various channels such as emails, social media, and website. Other duties as assigned.
Essential Qualifications
High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Preferred Qualifications
Bachelor's degree from an accredited four-year college or university.
General knowledge of community and higher education issues. Familiarity with a campus environment/higher education. Experience working with students. Knowledge of social media and marketing resources, including LinkedIn, Constant Contact, Facebook, Instagram, Hoot Suite, and other related resources. Basic knowledge of Adobe Illustrator, InDesign, Photoshop, Canva, Microsoft Publisher, or other creative design software. Proficiency using Adobe Illustrator, InDesign, Photoshop, and Microsoft Publisher or other creative design software. Experience with event coordination. Experience providing technical support with academic or career-based platforms.
License/Certifications
Valid California driver's license.
Special Working Conditions
Additional Information
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the University's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting act and is required to comply with the requirement set forth in CSU Executive Order 1083, revised July 21, 2017.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Hiring Preference
On-Campus CSUEU Employees
Advertised: Sep 28, 2023 (9:00 AM) Pacific Daylight Time
Applications close: Oct 12, 2023 (9:00 PM) Pacific Daylight Time
Expected salary: $3681 - 6034 per month
Location: Fullerton, CA
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